Optimum Events
Hints and Tips to make your next event a success!

Venue Hints & Tips:

• Up to date knowledge of the conference industry
• Awareness of venue management changes
• Information on venue refurbishments and ongoing work
• Factual information on room dimensions, capacities ceiling heights, natural daylight, lift access etc
• Venues compliant with the Disability Discrimination Act
• Knowledge of venue new builds
• Current information on venues Environmental policy
• Advise on Green events – lighten your events carbon footprint

Money-saving Hints & Tips:

• Tips on dates to avoid, such as school holidays, national exhibitions and sporting events
• Advise on dates and locations to avoid so saving up to 30%
per delegate
• Tips on key months and days to consider to maximise savings
• Secure you the best negotiated rates
• Tips on cost saving ideas to maximise your budget
• Assistance in planning ahead and working to time lines
• Discounted rates for themed events and entertainment suppliers
• Cross check venue invoices post event



Event Planning Hints & Tips:

• Catering for all delegate requests
• Planning for special needs such as hearing loops and wheelchair access
• Assistance with dietary requirements, kosher, gluten, vegan, and pre ordering of menus
• Information on suppliers for team building activities, guest speakers, florists, training facilitators, musicians, discos, games for after dinner and much more
• Inspiration with themed events, Wild West, Casino, James Bond, Las Vegas, Beach Party etc
• Ensure the venue contract is correct and check hotel function sheets

Event Management:

• With over 17 years in the events industry we are here
to support you
• We can do as much or as little as you like, the choice is yours
• Our venue finding service is FREE and within this we will assist you in the preparation for your event
• For on site event management on the day please contact us for a quote

Optimum Event Solutions: For further information call 01773 857929, info@optimumevents.co.uk

Together, we’ll make your event a success.

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